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General Information

 

This website is designed to find what you need while working within our research laboratories.

How to navigate the website:

  • The headings at the top of the screen indicate the main areas of interest. 

  • Use the Quick Links on the right to navigate each main area. 

  • Use the Reporting Links below to report a non-emergency safety observation or injury.

Campus Security & Access Control

Security and Access Control are responsible for the allowance and revocation of  lab access. They act per the regulations set by EHS, Office of Research Regulatory Affairs, and the Office of Core Facilities. Should you fail to adhere to any rules, regulations, or policies set forth by these entities, your lab access can be revoked.

WesternU utilizes the SafeZone app, which gives you direct correspondence to security. DOWNLOAD THE SAFE ZONE APP TODAY!

IN AN EMERGENCY, DO NOT EMAIL CAMPUS SECURITY. 

Important Numbers

  • Paramedics/Ambulance: 911
  • Pomona Campus Security: (909) 706-3000
  • COMP-NW Campus Security: (541) 968-4840
  • CHS-NW Campus Security: (541) 954-7900
  • EHS (All Campuses): 909- 469 - 8231           
  • Facilities and Physical Plant (All Campuses): 909-469-5258
  • Pomona Valley Fire Department Non-Emergency Number: 909-620-2218
  • Pomona Valley Police Department Non-Emergency Number: 909-620-2141
  • Lebanon Fire Department Non-Emergency Number: (541) - 451- 1901
  • Lebanon Police Department Non-Emergency Number: (541)-451-1751 
  • Poison Control: 1-800-222-1222 

911 Assistance 

  • When calling 911 from campus phone, Campus Security is notified
  • When calling 911 from cell phone, you must also notify Campus Security so they may coordinate emergency services to your location
  • Using SafeZone, both are notified

Relevant Policy

  • Emergency Action Plan for WesternU Health-Pomona
  • ID Badges: Must be worn visibly at all times while on university premises. Badges serve as your primary identification and access card for various campus buildings.
  • Access Card Use: Your badge grants access to the facilities you are authorized to enter. Misuse of badges or allowing unauthorized individuals to use your badge is strictly prohibited and may lead to disciplinary action. To gain access, training must be completed. 
  • Obtaining a Badge: On the Pomona campus, badges are issued by the security desk in the USC Building. At the Lebanon campus, they are issued by the Office of Operations.
  • If you left your badge in an area you cannot access, please call Campus Security who will escort you and help retrieve your badge or keys.
  • If you forgot your badge, please notify your lab supervisor or other lab mates so they can let you in. If either are not on campus, please call Campus Security. Access will not be allowed if you do not already have badge access on your credentials!  

Lost or Stolen Badge: Report any loss or theft of your badge within 24 hours to campus security. A replacement fee may apply. 

Reporting and Replacing Badge:

  1. Call Campus Security to notify of your lost badge and to disable it
  2. Notify Access Control Immediately by emailing accesscontrol@westernu.edu
  3. Notify your supervisor and fellow researchers
  4. Follow the directions in the email from Access Control

 

Parking Policies: WesternU provides various parking options for employees, students, and visitors.

  • Permit Requirement: All vehicles parked in university parking lots must display an appropriate parking permit. Permits are issued through the Bursar’s Office, and fees are collected annually. Click here to see which parking permit is right for you!
  • Permit Display: Attach permits to your vehicle’s rear-view mirror or a visible area as instructed. Failure to display a permit correctly may result in a citation.
  • Reserved Parking: Employees with reserved permits must park in their designated spots, clearly marked by signage. Unauthorized vehicles in reserved spots may be towed at the owner’s expense. Click here to see the campus map of where to park at our Pomona Campus!
  • Alternative Parking Options in Pomona: City parking permits are available for public lots near campus; however, availability is not guaranteed.

Questions can be directed to parking@westernu.edu. 

If you have a visitor(s) to WesternU, please submit a TDX ticket. 

WesternU strongly encourages all employees, students, and visitors to download and use the SafeZone App. This app provides direct communication with Campus Security and emergency services in case of a safety or medical emergency.

  • Key Features of SafeZone:
    • Emergency Alerts: Tap the "Emergency" button in the app to immediately alert Campus Security to your location and situation. This triggers an immediate response and helps guide emergency responders directly to you.
    • First Aid: Use the app to request both non-emergency or emergency first aid issues.   
    • Real-time Communication: You can directly communicate with Campus Security via the app’s chat feature for updates or further assistance.
    • Help/Escort: Enable if you feel unsafe moving across campus. This feature allows Campus Security to track your journey and provide immediate help if needed.
    • Check In: Check-in after hours to ensure Security knows you are on campus and safe.

How to Get the SafeZone App:

  • Download the SafeZone App from the App Store (iOS) or Google Play Store (Android).
  • Register with your WesternU credentials to connect with Campus Security.

Using the SafeZone App:

  1. Tap “Emergency” to call for immediate help in critical situations.
  2. Tap “First Aid” for medical assistance.
  3. Tap “Help/Escort” for more options and to reach security directly. This for Security Escort and non-emergency communication. 

EH&S Policies and Guidelines

Environmental Health and Safety collaborates with Campus Security to ensure emergency preparedness. EHS also creates programs for the safe use, handling, storage, and disposal of hazardous materials, ensuring compliance with state and federal regulations. Report chemical inventory, hazards, or waste via SciShield.

EHS Policies and Guidelines

Safety Guidelines: Safety is everyone’s responsibility at WesternU. All employees are expected to adhere to the following guidelines:

  • Housekeeping and Maintenance: Keep work areas clean and organized to minimize hazards.
  • Lab Equipment: Ensure familiarity with all lab equipment before use. Report any malfunctioning equipment to your supervisor immediately.
  • PPE Requirements: Always wear the appropriate Personal Protective Equipment (PPE), such as gloves, lab coats, and safety goggles, based on the activity.
  • Working Alone: Avoid working alone during high-risk procedures. If working alone is necessary, ensure that another person is aware of your activities. Check-in using the SafeZone app to alert others of your presence on campus. 

Emergency Protocols:

  • Spills: Report spills immediately to your lab supervisors. Clean small spills using the spill kit, if trained to do so. For large or hazardous spills, evacuate the area and call emergency services.

Related Documents andPolicies

  • General Lab Safety Guide
  • WesternU Chemical Hygiene Plan
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General Lab Safety Guide

Download your Copy

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Chemical Hygiene Plan

Download your Copy

SciShield: This is the program we use to maintain our chemical inventory, submit waste pick-up requests, and submit safety observations to EHS.

  • Key Features: 
    • Login: Use your WesternU credentials to log in. The PI or manager of the profile will have to add you to the profile on SciShield. For further details and how-to's please Click Here!
    • Creating a Lab Profile: Every lab or general lab should contact EHS to generate a profile for use.
    • Chemical Tracker: Under the chemical tracker, all chemicals will be inventoried and MSDS will be automatically matched to the chemical. 
    • Equipment Tracker: Certain equipment such as scintillators, x-rays, or other devices that need to be monitored by EHS and ORRA will have to be uploaded.
    • Document Upload: Documents of your lab including IRB, IACUC, SOP, or other documents can be uploaded along with the hard copies required to be in the lab space.

Policy

  • Chemical Hygiene Plan 

SciShield Walk-Through

A program maintained by our EHS office, SciShield is an excellent and easy to use tool at our disposal. Through this program, we inventory our chemicals, maintain SDS's, submit waste requests, and submit safety observations. You can also upload any equipment you may use that requires special documentation, such as radiation equipment.

  • If you are an employee working for a general lab or a specific PI, please get in touch with that lab or PI to gain access. To login to SciShield, use your WesternU login credentials. 

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SciShield for New Lab Set Up

If you are a new lab that will have your own chemical inventory, waste, and lab members, you will need to have your own SciShield. Please follow the directions to begin! 

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SciShield Chemical Tracker

To begin tracking your chemicals and obtaining web generated MSDS for your chemicals, please following the directions here. 

Remember, even though the chemical MSDS is listed in this program, it is still required to have MSDS printed per our  General Lab Safety Guide . Please have these available along with your lab's SOPs in the Lab Safety Binders provided by EHS.

Campus Security and EHS: Emergency Preparedness

In the event of an emergency, WesternU has several plans which you should be familiar with. Campus Security and EHS set forth any policies or response procedures for emergencies on campus. For more information on Emergency Preparedness, CLICK HERE! 

 

 

Reporting Links

Report an Injury Submit a Chemical Safety Concern to EHS Submit an Anonymous Report to Regulatory Affairs