iLab Registration

Yes, every iLab user can be a member of multiple labs/research groups. Please note, membership in a lab/research group does require approval from the PI or a designated lab/research group manager.

In this situation, please notify the PI (outside of the iLab system, preferably via email) that your request was made in error and should be declined. View a step-by-step guide for declining your request on the Agilent iLab Help Site.

If you are accepted into the lab/research group in error, you can be removed from the lab/research group by the PI or a designated lab/research group manager. View a step-by-step guide for deleting a member on the Agilent iLab Help Site.

Additionally, System Administrators can initiate your removal from the lab/research group. If you require assistance from one of our system administrators, please email your request to ilab-support@agilent.com.

No, it is not necessary to have a charging account before registering for an iLab account. For a step-by-step guide to registration (including visuals from the iLab system), access the Agilent iLab Help Site.

1. Log in to iLab with your Indiana University credentials.
2. Once authenticated, choose the PI that you work with or your institution’s administrator will be notified for registration approval. Once your registration is approved, you will receive access to iLab and the site you wish to utilize.
3. Enter your personal information:
   -First name
   -Last name
   -Phone number
   -Affiliated institution (Indiana University)
   -Primary role at institution
4. Indicate the lab/research group with which you are affiliated (enter the group name, PI name, or financial approver for the lab).
5. Your registration is complete and will be completed momentarily. In some cases, registration may take up to 24 hours.

For a step-by-step guide, including visuals from the iLab system, access the Agilent iLab Help Site.

Core policies may prevent or limit a user’s ability to modify an instrument reservation. If you are unable to reschedule an instrument reservation using the instructions below, please contact the core directly.

To change a reservation, first find it on the calendar. You have multiple options to change the reservation:

1. Click on the reservation to bring up the edit mini-menu to the left. Then, click on the bottom event icon to open up the reservation detail window, as discussed in the Create a Reservation section.
2. Drag the top of the reservation (title with reservation times) to move the entire reservation to another time slot (either on the same or even another day).
3. Double-click on the reservation to open up the reservation detail window, as discussed in the Create a Reservation section.
4. Drag the bottom of the reservation (white handle bar) up or down to extend/reduce the length of the reservation. Note that you can only change the end time by dragging in this way.
5. View additional reservation information by hovering over the reservation.

Only designated personnel are permitted to train users on shared research equipment.

• Each instrument has assigned, approved trainers.

• Trainees must only receive instruction from the individuals listed as trainers for that specific device.

• If the assigned trainer is unavailable, training cannot be performed by unauthorized staff.

All trainees must have an active iLab (Agilent) scheduling account.

1. Log in using WesternU credentials.

2. If the trainee does not have an account, assist them with new user registration.

3. Ensure they are associated with the appropriate lab group in iLab, if required.

Once logged in:

1. Navigate to the Shared Instrumentation Core or relevant core listing.

2. Select the instrument for which training is needed.

3. Trainees will initially see Training Calendar Access Only for that instrument (if training is available).

If the instrument has a training calendar:

1. The trainee selects an open slot on the Training Calendar.

2. They submit the reservation.

3. In the Notes field, the trainee must enter:
   “Trainer: [Name of Authorized Trainer]”

4. The assigned trainer should confirm the reservation.

During the scheduled session:

1. The authorized trainer conducts hands-on instruction.

2. The trainee must demonstrate understanding of safety, proper use, and required procedures.

At the end of training:

1. Trainer and trainee must sign and date the official Training Attestation Form.

2. The completed form is submitted to the Office of Institutional Core Facilities for documentation.

3. Once processed, the trainee receives full iLab access to reserve the instrument.

If an instrument does not have a training calendar listed in iLab:

• Training is not currently available for that device.

• The instrument may only be operated by already trained and approved users.

• However, if you require output from that instrument (e.g., a readout, image set, or data file),
  a trained individual will generate the data on your behalf and then share it with you via:

  • SharePoint, or

  • Dropbox

This ensures safe and standardized use of high-risk or highly specialized equipment.

Trainees must:

• Follow all SOPs associated with the instrument

• Reserve the equipment in iLab prior to use

• Report any malfunctions directly to the Office of Institutional Core Facilities

• Maintain professionalism in accordance with WesternU workplace conduct standards